FYE 2026 Weekly Emails

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Monday, June 8

Plan aheadÌýfor smooth sailing throughÌýyear-end.Ìý

It is better to create your JEs for funds 30/31/33/34ÌýandÌýPET’sÌýfor funds 30/31/33ÌýtransactionsÌýearlier, ratherÌýthan later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on theÌýCost TransfersÌýwebpage. The use of these instructions may helpÌýspeedÌýthe approval process.ÌýNote that fund 30, 31, 33Ìýand 34 (gift) JEs need departmental approval before CCO will review them.ÌýWe processÌýroughly threeÌýtimes the normal number of JEs for June and appreciate your help during this extra busy time of the year.Ìý

Please continue to review May reports toÌýidentifyÌýand clean up any errors.Ìý

Tomorrow,ÌýTuesday, JuneÌý9Ìýis the deadline for departments toÌýsubmitÌýnew account code requestsÌýforÌýFY26. Please send requests toÌýaccounting@colorado.edu.Ìý

Thursday, June 11Ìýat 5 p.m.Ìýis the deadline for approval of Position Data, Funding, and Job Data forÌýbiweeklyÌýpay periodÌýendingÌý6/6/26.Ìý

Friday, June 12Ìýat 4Ìýp.m.Ìýis the deadline toÌýsubmitÌýlate pay and hourlyÌýto work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website) does not guarantee that a transfer will occur. Late pay and hourlyÌýto work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests areÌýgenerally unableÌýto be processed for theÌý6/20/26 or 7/04/26Ìýpay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made.Ìý

Friday, June 12 at 6 p.m.Ìýis the last day to closeÌýPOsÌýso they do not roll forward to FY27 and to request increases to SPOs. Send requests toÌýchangeorder@cu.edu. Remember that SPOs that need to roll forward to FY27 must have at least a $1 balance.Ìý

Friday, June 12 at 6 p.m.Ìýis the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY26.Ìý

Friday, June 12 at 6 p.m.Ìýis the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY26. This is also the last day toÌýsubmitÌývendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), toÌýapinvoice@cu.eduÌýtoÌýensure payment in FY26. This includes PA forms to replenish petty cash.Ìý

Friday, June 12 at 6Ìýp.m.ÌýÌýis the last day to ensure payment in FY2026, last day to provide supplier information to PSC to request new or update existing supplier for payments made on paper forms (PAs, NRIs and SSPs)Ìý

These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’sÌýÌýpage for more information about these and other procurement posting and accrual deadlines.Ìý

Remember to visit CCO’sÌý2026 Fiscal Year-EndÌýpage frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now isÌýa good timeÌýto review the year-end checklist onÌýpages 8 and 9 of theÌý.ÌýIf you have any questions, don’t hesitate to reach out toÌýyourÌýcampus accountant.Ìý

Looking AheadÌý

Thursday, June 18 at 6 p.m.Ìýis the last day to provide campus approval for procurement card expense reports (rest will beÌýaccrued). Ìý

Thursday, June 18 at 6Ìýp.mÌý is the Last day to request increases to SPOs/BPOs for roll forward to next FY, send request to Changeorder@cu.edu - deadline 6pm ;ÌýSPOs must have at least $1 balanceÌýin order toÌýroll forward.Ìý

Thursday, June 4

To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These weekly updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event.Ìý

Note: June 1 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 5.Ìý

Tomorrow, Friday, June 5, is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY26. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the . For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu.Ìý

Tuesday, June 9 is the deadline for departments to submit new account code requests for FY26. Please send requests to accounting@colorado.edu.Ìý

  • As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:Ìý
  • Check your balance sheet reports and make any corrections for abnormal balances, company card personal charges and/or travel advances.
  • Make sure assets have a debit (positive) balance (except allowance for doubtful accounts) and liabilities have a credit (negative) balance. Ìý
  • For your balance sheet items, be sure your customer detail reconciles to the amounts in the PeopleSoft Finance System.
  • For accounts receivable, prepare to calculate and adjust your allowance for doubtful accounts, if appropriate.
  • For resale inventory, make plans to conduct your actual count of year-end inventory on hand, cost it out, and create an adjustment in PeopleSoft, if needed. Ìý
  • If you have transactions that do not belong in a particular SpeedType, please correct them.
  • If you have any uncleared balances such as payroll suspense, company card personal charges or company card unallowable expenses, process the correction to the appropriate SpeedType/account code.Ìý

The 2026 Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes ̽»¨ÊÓƵ’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates.ÌýÌý

We look forward to working with you throughout the process. Please contact your campus accountant if you have questions or would like assistance.Ìý