Employee News

Help Wanted: Utility Plant Operator - Control Room - Apply on or before Thurs. Aug. 7, 2025

Nancy Portner — Fri, 25 Jul 2025 14:25:39 +0000

Help Wanted: Utility Plant Operator - Control Room - Apply on or before Thurs. Aug. 7, 2025 Nancy Portner Fri, 07/25/2025 - 08:25

The Utility Plant Operator - Control Room position has been posted on the 探花视频 Jobs website through Thursday, August 7, 2025.

A quicklink to share and view the posting has been created.

Current 探花视频 employees (not including students) should access the job posting and submit interest at the following location:

Log in to the MyCUinfo portal
Select CU Resources > Business Tools > 探花视频 Jobs Internal Job Board
Use the Keyword Search to find this posting number: 66263

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Procurement Card Training on IT Purchases

Nancy Portner — Wed, 23 Jul 2025 18:42:53 +0000

Procurement Card Training on IT Purchases Nancy Portner Wed, 07/23/2025 - 12:42

On July 11, the new required Skillsoft Percipio training course for Procurement Card (Pcard) holders and Approving Officials (AOs) went live. This new training requirement is related to IT purchases, and all PCard holders and AOs will be expected to familiarize themselves with the change. The updated training is designed to reduce risk, strengthen alignment with university IT security standards, and make IT purchasing more efficient across campuses.

What鈥檚 Changing 鈥� and Why

The PSC is updating guidance for IT purchases made with the Procurement Card (PCard). We鈥檙e working closely with campus leaders to ensure these purchases align with university policy, IT security standards, and strategic sourcing鈥攚hile keeping things practical and efficient for departments.

Our goals are to:

Clarify what can and can鈥檛 be purchased using a PCard.
Help departments stay compliant while maintaining efficient operations.
Provide updated policies, targeted training, and helpful reminders in Concur on procurement policies and procedures.

Action Required

In support of these changes:

New applications for cardholders and AOs will be required to complete the new, additional IT Procurement Percipio training course beginning on July 11, 2025. Log in to Percipio via the employee portal to access the course.
All current Procurement cardholders and Approving Officials (AOs) will be required to complete this course by September 1, 2025.

This short course will address the most compliant and efficient ways to purchase IT at CU.

Important Dates

July 11, 2025
- New CU: IT Procurement training course available in Percipio
- Preview of PCard Handbook updates
- Preview of Concur warning messages
September 1, 2025
- New IT Procurement Card purchase policies take effect
- Deadline for all Cardholders and AOs to complete new training
- Update to PCard Handbook is official
- Concur warning messages on all IT Expense Types go live

Trainings

Percipio Skillsoft (all available now):

Pcard Training - This course has been updated for the new IT purchase guidance. While the revised policy is effective for existing cardholders on Sept 1, new cardholders should be prepared to begin exercising this guidance immediately.
Approving Official - This course has been updated for the new IT purchase guidance. While the revised policy is effective for existing cardholders on Sept 1, new cardholders and their Approving Officials should be prepared to begin exercising this guidance immediately.
New IT Procurement Course (u00282) -鈥� Required course for all Procurement Card holders and Approving Officials. Log in to Percipio via the employee portal to access the course.

Tools & Resources

IT Procurement 鈥� The PSC鈥檚 IT Procurement page provides detailed information on how to procure IT goods and services including links to existing agreements, campus specific resources, and How-To guides for various commodities.
Master Service Agreements (MSAs) 鈥� This Commodity Listing page contains the most up-to-date information on available agreements for campus departments.
Campus-Specific IT Procurement Information 鈥� Each campus has additional guidance on IT Procurement for campus employees. Please visit your campus page at:
- Boulder: Standard Computer Hardware and Available Software
- UCCS: Computer and Software Purchasing for Faculty and Staff
- Anschutz and Denver: IT Procurement | Fiscal Compliance
- System Office: Office of Information Security
Procurement Card Handbook 鈥� Beginning 9/1/2025, the following guidance will be added to the Violations and Prohibited Transactions section of the Procurement Card Handbook:

IT PURCHASES (INCLUDING HARDWARE, SOFTWARE AND SERVICES)

Effective 9/1/2025: Cardholders are prohibited from using the Procurement Card to purchase IT goods or services that are covered under an existing university agreement. This could be an enterprise-wide or campus-wide agreement, a mandatory price agreement, or a master services agreement. Additionally, cardholders cannot use the Procurement Card to make any IT purchases further prohibited by their campus.

Existing IT agreements can be reviewed on the PSC鈥檚 IT Procurement page as well as on the campus-specific page links listed below. Cardholders are expected to review existing agreements as well as information on campus-specific restrictions and allowability when considering making any IT purchase on their card.

鈥婣ny IT purchase that is eligible to be made on the Procurement Card must have all associated security, compliance, or contractual components reviewed before payment is completed. Refer to the PSC鈥檚 IT Procurement webpage for additional guidance.

Anschutz Medical Campus
Boulder Campus
Colorado Springs Campus
Denver Campus
System Administration
Concur Warnings on IT Expense Types - Beginning 9/1/2025, when Procurement Card expenses are reconciled using an IT Expense Type in Concur (i.e. Software, Computers, etc.), the following message will appear in the expense entry screen reminding cardholders of the limitations on IT purchases using a Procurement Card:

Procurement Cards are not to be used for the purchase of IT goods or services that are covered under an existing enterprise-wide or campus-wide agreement. Additionally, cardholders cannot use the Procurement Card to make any IT purchases further prohibited by their campus. Existing IT agreements can be reviewed on the PSC鈥檚 IT Procurement page and campus specific guidance can be found in the pages linked below:
Office Hours 鈥� If you have questions, come chat with us on Zoom.

How to Buy IT Goods and Services

21.01 IT Consulting & Developers How-to-Buy IT Consulting and Developers

21.02 IT Staff Augmentation How-to-Buy IT Staff Augmentation

21.03 IT Services 鈥� Other How-to-Buy IT Services Other

Have Questions or Feedback?

Email the PSC or join an upcoming office hours session (Zoom details coming soon). We're here to support you with this Procurement Card policy update designed to increase IT purchase compliance across the campuses.

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Register now for the RMA 2025 Conference in Bozeman, MT: Sept. 9-11, 2025

Nancy Portner — Fri, 18 Jul 2025 14:42:12 +0000

RMA Annual Conferences provide opportunities to connect with your fellow Facilities professionals, engage essential business partners, and participate in meaningful learning opportunities. Register for the 2025 RMA APPA annual conference on the campus of Montana State University in Bozeman, Montana.

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Invest in Success 鈥� Supervisor and Emerging Leader Training: Sept. 8-9, 2025

Nancy Portner — Fri, 18 Jul 2025 14:37:47 +0000

Invest in Success 鈥� Supervisor and Emerging Leader Training: Sept. 8-9, 2025 Nancy Portner Fri, 07/18/2025 - 08:37

Looking to grow your leadership skills? The APPA 鈥淚nvest in Success鈥� program is designed for new supervisors and staff preparing for future leadership roles. Offered in conjunction with the RMA APPA Conference, this training focuses on foundational skills to help participants succeed as leaders in facilities management.

Learn more and register:
APPA Invest in Success
RMA APPA Conference

Questions? Reach out to Kelsey Draper Kelsey.Draper@colorado.edu

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CU Employee Softball Tournament: July 30-31, 2025

Nancy Portner — Thu, 17 Jul 2025 16:29:34 +0000

CU Employee Softball Tournament: July 30-31, 2025 Nancy Portner Thu, 07/17/2025 - 10:29

Get Ready for the 3rd Annual CU Employee Softball Tournament!

We鈥檙e excited to announce the return of the CU Employee Softball Tournament, now in its third year. Come out and cheer for your favorite team(s)!

Tournament Details:

Dates: July 30 & 31
Time: 4:00 PM 鈥� 8:00 PM
Location: Stazio Fields, Boulder

Let鈥檚 make this year鈥檚 tournament the best one yet!

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Help Wanted: Art In Public Spaces Program Manager - Apply on or before Tues. July 29, 2025

Nancy Portner — Tue, 15 Jul 2025 22:47:36 +0000

Help Wanted: Art In Public Spaces Program Manager - Apply on or before Tues. July 29, 2025 Nancy Portner Tue, 07/15/2025 - 16:47

The Art In Public Spaces Program Manager position has been posted on the 探花视频 Jobs website through Tuesday, July 29, 2025.

A quicklink to share and view the posting has been created.

Current 探花视频 employees (not including students) should access the job posting and submit interest at the following location:

Log in to the MyCUinfo portal
Select CU Resources > Business Tools > 探花视频 Jobs Internal Job Board
Use the Keyword Search to find this posting number: 65972

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Extreme Ownership - Fall 2025: Register by Tues. Aug. 26

Nancy Portner — Tue, 15 Jul 2025 15:53:12 +0000

Extreme Ownership - Fall 2025: Register by Tues. Aug. 26 Nancy Portner Tue, 07/15/2025 - 09:53

Extreme Ownership is back and it鈥檚 better than ever.

Are you ready to level up your leadership and take full ownership of your growth - both personally and professionally?

The Fall 2025 Extreme Ownership Leadership Series is now open for registration. This 12-week experience is designed to challenge your thinking, sharpen your mindset, and give you the tools to lead with confidence in any situation.

Key Dates

Orientation: Wednesday, August 27

11:30 am - 1:00 pm

CASE Chancellor鈥檚 Hall and Auditorium

3:30 pm - 4:00 pm

CASE E422

Program Kickoff: Wednesday, September 3

Time Options

鈥� 12:00 鈥� 1:15 pm or

鈥� 3:45 鈥� 5:00 pm

Location: CASE Building, Room E422. Note this is an in-person class - there is not an option to participate in these classes remotely.

Registration Closes: Friday, August 8

This program is built on discipline and commitment. Full attendance and active engagement are expected for all 12 sessions. If you must miss a session, please notify the program manager in advance. This course only works if you're all in鈥攕how up, speak up, and be ready to grow with your cohort.

Space is limited 鈥� don鈥檛 wait!

This series has become one of our most popular and impactful leadership offerings within Infrastructure & Resilience. Don鈥檛 miss your chance to develop new tools, sharpen your leadership edge, and build stronger relationships across the team. This is your moment.

Let鈥檚 Get After It.

Kelsey P Draper, Ed. D.

Employee Development Manager

Kelsey.Draper@colorado.edu

970.580.3730 (cell)

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2025 Volunteer Day of Service: Tuesday, August 12

Nancy Portner — Wed, 02 Jul 2025 18:14:14 +0000

2025 Volunteer Day of Service: Tuesday, August 12 Nancy Portner Wed, 07/02/2025 - 12:14

On Tuesday, Aug. 12, staff from Infrastructure and Resilience (I&R), Finance and Business Services (FBS) and the Division of Public Safety (DPS) are invited (and encouraged) to come together and dedicate a few hours of service back to our campus community. Our goal for the day is to engage with and give back to our campus. All registrants will receive lunch and a 探花视频 branded trucker hat.

Please consider joining us for a fun day of volunteering. Registration closes at 5pm on Thursday, August 7 so sign up today. After you register, details about where to go and what to bring for your job will be emailed to you on Friday, August 8.

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Volunteer for Fall Welcome

Nancy Portner — Thu, 12 Jun 2025 17:42:31 +0000

Volunteer for Fall Welcome Nancy Portner Thu, 06/12/2025 - 11:42

Move-in and Fall Welcome are back and we need your help again! This is the official welcome to campus for new students as well as a welcome back to campus for all of our continuing students. Sign up here.

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AI Tools for Facilities Management: Efficiency and Security

Nancy Portner — Fri, 21 Mar 2025 20:55:53 +0000

AI Tools for Facilities Management: Efficiency and Security Nancy Portner Fri, 03/21/2025 - 14:55

We want to clarify the difference between O365 Copilot Chat and M365 Copilot. Both Copilot tools have been reviewed by FMIT and OIT for security, privacy, and CU contract terms.

O365 Copilot Chat is a web-based AI chat tool that generates answers from web content. All CU staff members have access to O365 Copilot Chat. It's included in our Office license. To access O365 Copilot Chat, visit Microsoft365.com/copilot.

Examples of tasks you can complete using the free O365 Copilot Chat:

Summarize long email threads
Generate ideas for documents

M365 Copilot is an upgraded version of Copilot which is integrated into Microsoft 365 apps like Teams, Outlook, Word, Excel, and PowerPoint, offering personalized support based on your work data. M365 Copilot is a subscription-based product that requires an annual fee. The annual cost is approximately $400 per individual; that amount can be prorated for partial year use. Members of our IT and I&R leadership team have been testing out the M365 Copilot product for the past couple of months and have seen many benefits of using the tool. If you are interested in M365 Copilot, please speak to your supervisor for approval first, then reach out to fmit@colorado.edu to get the process started.

Examples of tasks you can complete using the upgraded M365 Copilot:

Email Management: M365 Copilot can help you stay on top of your inbox, draft responses quickly, schedule meetings, and set up rules to organize your emails in Outlook.
Meeting Preparation: It can assist in scheduling meetings, preparing agendas, and creating automatic replies for upcoming vacations.
Time Management: M365 Copilot can create daily schedules, prioritize tasks, and optimize your weekly schedule using tools like Viva Insights.
Document Creation and Editing: Integrated into Word, Excel, and PowerPoint, M365 Copilot can help draft documents, analyze data, and create presentations based on your work data.

You can find additional details on both products on the OIT Copilot page: Copilot Chat and Microsoft 365 Copilot | Office of Information Technology

More AI Explorations

For more information on approved AI tools at 探花视频, please visit the CU approved AI tools list. Be sure you use approved tools logged in under your university account to ensure protection of university data. Review the approved data level to determine what type of data should be shared with each tool. Both the add-on licensed version of Microsoft 365 Copilot and the free Copilot Chat are now rated for non-public data. You should always redact confidential information when using tools rated for public data only.

Creative solutions can help you work within these parameters and still receive the great work benefits and efficiencies offered by using AI tools. For example, you can save a Zoom meeting transcript and later use O365 Copilot Chat to summarize it. Before sharing AI generated content, always review the output for accuracy and tone, and double check to ensure correctness and watch for bias.

What's Next?

We encourage you to get familiar with the technology by using it. CU system offers several free, self-paced online Copilot trainings through Percipio/Skillsoft to help you get started. If you get stuck, feel free to ask any member of the FMIT team questions or request a follow-up. We'd love to hear what you find useful or any limitations you encounter. May your AI adventures be as smooth as a well-buffed Kubota.

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