My Leave Replacement Initiative - PeopleSoft Time & Labor

̽»¨ÊÓƵ Human Resources has engaged with CU System for a system-wide time-tracking replacement initiative for My Leave. Boulder HR is actively working alongside CU System and all CU campuses to replace My Leave with the centralized solution PeopleSoft Time & Labor.

Currently in Build Phase

  • October 2025: Build Phase activities kickoff, project timeline announced, change management planning activities
  • March 2025: Design Phase activities kickoff, including core solution design, 3rd party system fit gap, change management preparation, and project management planning
  • February 2025: Initiate Phase completed with confirmed requirements and leadership decisions finalized
  • November 2024: System and campus project teams engaging in requirements review discussions
  • September 2024: System project team and campus leadership have selected SpearMC for project lifecycle consultant services

My Leave Replacement Initiative Frequently Asked Questions

General Current Status Timeline
General

To improve timekeeping capabilities, enhance employee experience, provide better tools for the HR community and increase the accuracy and quality of payroll data.

This initiative would impact any employees currently using My Leave and may impact other employees currently using a third-party time tracking system.

Informed by the current state findings and analysis, recommendations will be developed to address opportunities and pain points. A tiered decision model has been developed to ensure the project aligns with CU’s strategic needs and appropriately supports operational processes for time entry and leave requests. The decision model will also consider effects to upstream and downstream processes. The Boulder project team is committed to ensuring the HR, payroll, and IT communities across our campus are represented in key project decisions.

Decision Tier Table
TierDescriptionLevel of ImpactDecision Maker
Tier 4Tier 4 decisions are strategic in nature and require the highest level of decision authority.Very High ImpactVice Chancellor Group: Chief Financial Officers and Chief Operating Officers from each campus
Tier 3Tier 3 decisions are also tactical in nature, but are expected to have a high level of impact. Examples include when there are disparate practices across campuses that have been determined to require standardization, policy changes or situations with technology tool changes.High ImpactProject Steering Committee: Chief Human Resources Officers and Chief Information Officers from each campus.
Tier 2Tier 2 decisions are tactical and may fundamentally change how an existing process works or how the roles/responsibilities involved perform the process.Moderate ImpactCampus HR Leads: HR Directors/AVCs from each campus
Tier 1Tier 1 decisions are expected to be operational in nature with minimal impacts to how people perform their jobs (e.g. process improvements to streamline how work is executed, improve quality, and/or timeliness).Low ImpactEmployee Services Department

All My Leave users will transition to PeopleSoft Time & Labor upon go-live. My Leave will no longer be available for use.

This webpage is your go-to resource for all updates and information regarding the My Leave replacement initiative. In addition, we will provide update announcements during the monthly Full HR/HR Liaisons meetings as well as in HRSC and HR Liaison newsletters.

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Currently in Design Phase!

During the Design phase, project teams will create detailed design plans to guide the new Time & Labor system’s creation. Activity will center primarily around the core PeopleSoft Time & Labor system and third-party systems (used by campuses to track time and/or other functions).

Core Time & Labor system:

  • Make business and process decisions that are prerequisites for solution design.
  • Create/update business process diagrams to document a future state using the PeopleSoft Time & Labor module.
  • Create configuration documents for fit requirements, where the system aligns or fits CU’s needs.
  • Create functional design documents for gap requirements—or areas where additional development will be needed to meet CU’s needs.

Third-party systems:

  • Create solution design documents for third-party systems identified for replacement with Time & Labor.
  • Finalize third-party system replacement decisions and receive System Administration and campus leadership approval.
  • Create integration specifications for inbound/outbound integrations between remaining third-party systems and the PeopleSoft Time & Labor module.

Other activities:

  • Quality Assurance: Create a quality assurance test plan and finalize requirements for test case creation.
  • Change management: Perform a change readiness assessment and create an overall change management plan.
  • Project management: Create a project schedule and work breakdown structure for subsequent phases.
  • Infrastructure: Provision a development environment for the project.
  • Design Phase expected timeframe: March 2025 to June 2025
  • Upcoming: Build phase timeframe: July 2025 to November 2025, project teams will build the new Time & Labor system and its integrations between other CU IT systems
  • Tentative Go-Live date currently slated for the 2026 fall semester

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Meet the Boulder Project Team

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  • Project Sponsor & OCM
  • Director of HRIT
  • Project Manager
  • Business Analyst
  • OCM
  • SME Lead
  • HR Subject Matter Experts

Project Update Newsletters

The below newsletters were sent to the HCM Community Users across all campuses.

T&L Feedback Form

Your feedback will help us improve communications, training, and support across the campuses.Ìý

Have a question not addressed in the FAQ?

Using a time tracking process other than My Leave?