Faculty Data

The Faculty Data & Impact (FDI) team manages and maintains faculty data that supports the Office of Faculty Affairs (OFA) and the faculty lifecycle across ̽»¨ÊÓƵ.Ìý

In partnership with the Office of Information Technology (OIT), we oversee the Faculty Information System (FIS), ̽»¨ÊÓƵ’s central system for faculty records. Human Capital Management (HCM) serves as the system of record for core employment data, while FIS captures faculty-specific lifecycle information such as tenure clocks, promotion and tenure milestones, comprehensive and post-tenure reviews, sabbaticals, retention actions, and emeritus status (see FIS records below).Ìý

In some cases, personnel actions are recorded in both systems. Together, FIS and HCM provide a comprehensive view of ̽»¨ÊÓƵ’s faculty.Ìý

Faculty Information System Faculty Data Management
Faculty Information System

Hire:

  • FIS ID
  • Citizenship data at hire
  • ABD status; degree information
  • Start-up funding; working title
  • Tenure clock schedule; tenure home

Support:

  • Faculty-specific leaves (i.e., entrepreneurial leaves)​
  • Tenure clock stoppages​
  • Annual merit reviews
  • Retention offers and package details
  • Faculty awards​
  • Faculty conduct and sanctions​
  • Scheduled and completed dates and results for​: Comprehensive reviews, tenure reviews, post-tenure review​s, promotion to full professor review​s, sabbaticals​, and personnel actions requiring Board of Regents' approval

Separate:

  • Termination​ details including: Reasons for leaving (self-reported), terminal faculty appointments​
  • Retirement agreement​ details including for: Phased retirements, regular agreement​, and faculty years of service
  • Managing faculty appointments and updates, including administrative roles and emeritus designations
  • Maintaining data integrity across FIS and related university systems
  • Partnering with OIT’s FIS and Data & Analytics teams to enhance system capabilities and reporting tools
  • Providing access guidance and governance to ensure secure and appropriate use of faculty dataÌý
  • Supporting connections between faculty data and downstream uses such as faculty profiles (), awards, and institutional recognition efforts